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For Graduates

Graduation / Advancement / Withdrawal Procedures (March 2026)

Select your current status first. The checklist and notices will switch accordingly.

Recommended order: submit school docs → contact form → certificate/renewal check

Current view：Advancement Class (Graduation)

Important Dates

Checklist

Certificates & Handouts

Administrative (14-day)

Dormitory Move-out

Residence Renewal

Important Dates

Prepare early for items with deadlines.

Graduation Ceremony (All students)

March 9, 2026 (Mon)

Final deadline for procedures

March 31, 2026 (Tue)

Applicable to current students expected to graduate/advance domestically in March 2026 (with admission notice and payment completed by 3/31).

Checklist

Check completed items (saved on this device).

0/5 Done

Progress

Confirm graduation requirements are met
Please confirm according to your homeroom teacher's instructions.
Submit admission letter (or acceptance notice + tuition receipt)
Submit destination-school documents (admission/acceptance + tuition receipt) to your homeroom teacher.
Final deadline: 2026/3/31 (Tue)
Submit to: homeroom teacher
Submit contact information form
Fill in your latest address/phone/email and submit to your homeroom teacher.
Final deadline: 2026/3/31 (Tue)
Submit to: homeroom teacher
Graduation anthology data & message board (advancement class)
Submission closed as of anthology check date (2/4).
Deadline: 2026/2/4 (Tue)
Target: Advancement class (closed)
Dormitory move-out check (residents)
Complete moving out/cleaning and pass move-out inspection.
Final deadline: 2026/3/31 (Tue)
Target: Dorm residents / dorm staff

Certificates & Handouts

May be required for post-graduation procedures.

Issued by school at graduation (free)

Graduation certificate (original)
Available after the graduation ceremony
Graduation certificate (for immigration)
Issued after graduation approval and required document submission are completed
Attendance/grade certificate (for immigration)
Issued after graduation approval and required document submission are completed
Graduation anthology (digital)
Sent to student's personal email the day after graduation

*Only the graduation certificate can be collected after the ceremony. Reissuance may be charged. Apply about one week in advance after graduation.*

Certificate Application After Graduation/Withdrawal

If needed, apply through the page below.

Open certificate application page

Administrative Procedures (Address / Organization Changes)

14-day Rule

Some procedures related to graduation, withdrawal, or moving must be completed within 14 days. Delays may cause disadvantages.

① Notification of Organization Change (Immigration)

Departure notification (when graduating/withdrawing from JCL)

Within 14 days from departure date / Immigration (online available)

Transfer notification (after enrolling in destination school)

Within 14 days from enrollment date / Immigration (online available)

Online Procedure (RASENS)

First-time users must register on the site. Confirm procedure details with your immigration office.

*If a corporate number is required for departure/transfer notification:7130001024722.*

② Address Change (Residence Card / My Number)

The moving-out date must be reported by the student. In principle, complete move-out/move-in (address change) within 14 days.

Items to bring

Passport

Residence card

My Number card (if any)

Examples

Within Kyoto city: submit move-in (address change) at ward office of new address
Move outside city: move-out at old address → move-in at new address (both within 14 days)

③ National Health Insurance Changes

Items to bring

National health insurance documents

Passport

Residence card

My Number (including notice)

Within Kyoto city: change address at ward office of new address
Move outside city: settle/return at old address → enroll again at new address (as soon as possible)

④ National Pension Procedure (Student Special Payment)

If you graduate from language school and proceed to university, please check the pension procedure guide. If eligible, you can apply for the student special payment system (deferment/exemption).

Japan Pension Service Guide (PDF)

⑤ Others (Mail / Phone / Bank)

Mail forwarding (1 year)

Forwarding may start about 10 days after application. Apply online or submit at the post office.

Mobile phone (address change)

Update via app/web or at a store counter.

Bank account (address change/closure)

Usually handled at a branch counter. Bring passbook, cash card, seal, and updated residence card.

Dormitory Move-out (Residents)

Dorm residents require move-out inspection.

Final Move-out Date (Principle)

March 31, 2026 (Tue) *inspection day

Move-out Flow

Remove belongings → complete cleaning → pass move-out inspection
Early move-out request: consult dorm staff about the move-out date
The cleaning briefing has been completed for all dorms. Contact dorm staff for details.

Status of Residence (Renewal) *Important

Important

Staying beyond your residence period is illegal overstaying. Complete renewal before expiry.

You can apply from 3 months before expiry. Prepare early as processing times vary.

Required Documents (Examples)

Applicant Documents

Application for extension of period of stay (downloadable from immigration website)
Confirmation form(s) (self-prepared)
Passport (original)
Residence card (original)
One ID photo (4cm x 3cm, within 3 months)

Open application form (PDF)Open confirmation form (PDF)

School Documents (JCL / Destination School)

JCL attendance/grade certificate (for immigration)
JCL graduation certificate or withdrawal certificate
Enrollment certificate (original) from destination university/graduate school

Others (Depending on Case)

Bank passbook (original) *if requested
Overseas remittance notice (if available)
Part-time work certificate (if recent income exists)
Revenue stamp (approx. ¥6,000) required at issuance (amount may change)

Collection location usually matches where you applied. Confirm details with your destination school or immigration office.

JCL Foreign Language School

〒612-0029 6-4 Fukakusa Nishiura-Cho, Fushimi-Ku, Kyoto

TEL：+81-75-644-1717

MAIL：info@group-jcl.com

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